What’s Next for APCE?
New Officers!
This is an exciting time for our beloved APCE, and you can be a part of shaping the future of this organization!
First step?
Look through each of the officer’s responsibilities.
Second step?
The Transition Timeline
| Date | Action |
| November 15 |
Applications are due for: · Co-President · Communications Officer · Administrative Officer · 3 At-Large Members of the Nominating Committee · 2 Co-Moderators for each of the 4 Mission Teams (Connect, Empower, Enrich, and Sustain) · 2 Co-Moderators of the JEDI Advisory Council |
| November 16 through the end of the month |
The Nominating Committee deliberates, vets, and identifies: · Nominees for Co-President, Communications Officer, Administrative Officer, and At-Large Members of the Nominating Committee · Persons to appoint as Co-Moderators for the Justice, Equity, Diversity, and Inclusion Advisory Council (JEDI) · Persons to appoint as Co-Moderators for the Connect, Empower, Enrich, and Sustain Mission Teams · Persons to appoint to the Annual Event Mission Team |
| Now through March 1 |
Applications are being received for the: · Members of the Mission Teams (Connect, Enrich, Empower, and Sustain) · Members of the Justice, Equity, Diversity, and Inclusion (JEDI) Advisory Council |
| December 2-9 | Election by the APCE membership of a Co-President, a Communications Officer, an Administrative Officer, and 3 At-Large Members of the Nominating Committee |
| December 16 |
Announcement of the results of the election of a Co-President, a Communications Officer, an Administrative Officer, and At-Large Members of the Nominating Committee Announcement of the appointments of the Co-Moderators for the Justice, Equity, Diversity, and Inclusion Advisory Council (JEDI) and the Co-Moderators for the Connect, Empower, Enrich, and Sustain Mission Teams |
| January 30, 2025 | Officers are installed at the APCE Annual Event. |
| March 1, 2025 |
Applications are closed for: · Members of the Mission Teams (Connect, Enrich, Empower, and Sustain) · Members of the Justice, Equity, Diversity, and Inclusion (JEDI) Advisory Council |
| During March | The Nominating Committee deliberates, vets, and identifies members for the Mission Teams and JEDI Advisory Council |
| April 1, 2025 | Announcement of appointments to the Mission Teams and JEDI Advisory Council |
Q & A’s on Next Steps
Q: Who is the Nominating Committee?
A: During this time of transition, the members of the APCE Strategic Implementation Team are serving in this role.
Q: Who is elected and who is appointed?
A: Co-President, Administrative Officer, Communications Officer, and 3 At-Large members of the Nominating Committee will be elected by the membership during the first week in December, 2024. Mission Team Moderators and the Justice, Equity, Diversity, and Inclusion (JEDI) Moderators will be appointed before the 2025 Annual Event.
Q: May I complete more than 1 application?
A: Yes! In fact, it would be encouraged since different gifts and skills are needed for different positions.
Q: Will I be notified whether I am chosen?
A: Yes, all applications will receive an acknowledgement by April 1, 2025. Keep in mind the Nominating Committee might be considering your application(s) for a different position rather than the one you applied for.
Q: May I complete an application after the Annual Event in Memphis?
A: Yes, Members of the Mission Teams and Members of the Justice, Equity, Diversity, and Inclusion Advisory Council will be appointed by April 1. HOWEVER, the Annual Event Mission Team is seeking 2 members for appointment before the 2025 Annual Event
Q: Can I nominate someone I know would be a terrific candidate for these offices?
A: Because of the narrow window of time to staff the leadership positions for the new structure, we are asking for potential leaders to complete and submit the applications. Help the Nominating Committee by reaching out to those folks and inviting them to complete an application. Let them know you are willing to serve as a reference for them.
APCE is searching for an Executive Director
The Executive Director is a full-time, salaried, exempt position reporting to the Board of Directors (the Executive Team) and will work remotely from a virtual office. The position has an annual compensation range of $100,000-$120,000 which includes health and retirement benefits and is flexible and negotiable, commensurate with skills and experience.
Q&As about the New Structure:
Why do we need a new structure?
We need a new structure to accomplish APCE’s priorities going forward
o Strengthen Relationships and Community Building
o Affirm Our Calling to be a Diverse, Equitable, Inclusive and Just Organization
o Curate and Create Faith Formation Resources
o Support the Annual Event
o Be More Intentional Regarding Leadership Training and Newcomer Mentoring
o Improve Communication
o Build Sustainable Administrative and Funding Capabilities
In order to accomplish APCE’s priorities, we are following these Organization Design principles:
o Establish a right-sized structure that is guided by our priorities;
o Balance workloads and capture efficiencies wherever possible;
o Reduce the number of teams or units to minimize costs and redundancy while
facilitating improved communication across the organization.
o Ensure individuals continue to feel they have agency and influence on our work;
o Establish co-moderators for all teams;
o Manage the Annual Event as a separate unit given its importance and the complexity involved, under the oversight of the governing body
o As we live into the new structure, as ad hoc issues arise, establish short-term project teams which are comprised of those with relevant, specialized skills. Specific target completion dates will be set.
Something new: an Executive Director!
- Why does APCE need an Executive Director?
To provide: Consistency, Continuity, Coordination, Connection, and Confidence in APCE. An Executive Director would be responsible for keeping track of ministry teamwork and holding them accountable, managing fund development efforts, making day to day decisions for the organization, and retaining information and institutional memory. This person would be the primary point of contact and the face of the organization and accountable to the elected leadership. - Is it possible to put the new structure in place without an Executive Director?
No, the proposed plan is based on having a full-time Executive Director.
What is the Executive Team?
- What is the role of the Executive team?
This team is responsible for creation and oversight of an ongoing 3-year strategic plan. It
has administrative and governance responsibilities including:
• Oversight of the Executive Director, including compensation
• Review of governing documents and policies
• Approval of Annual Budget
• Oversight of contracts
• Review and recommend Covenantal Partner agreements
• Oversight of membership fees - What role does each of the elected officers play?
- Co-Presidents – Convenes the Executive Team, the Team Leadership Council, and the Nominating Committee. Carry out the duties of the current Presidents that are not assigned to the Executive Director
- Financial Officer – Carry out the duties of the current Treasurers that are not assigned to the Executive Director
- Administrative Officer – Carry out the duties of the current Secretary.
- Taking minutes at the meetings of the Executive Team and the Team Leadership Council.
- Maintaining document storage and access for the organization.
- Communication Officer – responsible for coordinating all internal and external communications.
- What role does the elected officer play on each of the Mission Teams?
An officer will serve on each of the Mission Teams in a liason capacity. The main function is to keep the lines of communication open between the Executive Team, the Team Leadership Council, and the Mission Teams.
How does the Team Leadership Council (TLC) work?
- Who will convene the meetings of the Team Leadership Council?
A Co-President will convene the meetings. This team will meet regularly with the frequency yet to be determined. - Who is on the Team Leadership Council?
- One Co-Moderator of each Ministry team
- The Executive Director
- The Executive Team
- The Historian
- A representative of the JEDI Advisory Council
- A representative of the Denominational Advisory Council
- Can both Co-Moderators of each Mission Team attend the TLC meetings?
Both Co-Moderators of each Mission Team may attend the TLC meetings with voice, but each Mission Team gets only one vote.
The Mission Teams
- How are the new Mission Teams different from the current Ministry Teams?
One of the goals in this plan was to right-size the organization. Each Mission Team will have 6 members – three rotating classes of two members each. There will be Co-Moderators for each Mission Team. Members of the teams (including the Moderators) are appointed by the Nominating Committee. A Mission Team can appoint project teams as needed to fulfill the priorities APCE has identified for their team. - What happens to those currently serving on the Leadership Council?
Each member of the Leadership Council will be encouraged to apply for a position on one of the Mission Teams. - Who appoints the members of a project team?
Each Mission Team appoints members to serve on a project team. Teams are comprised of those with relevant and specialized skills. Specific target completion dates will be set, rather than having term limits. Commitment to JEDI initiatives is imperative. - How will the Annual Event Mission Team be different from the others? Because of the importance APCE places on the Annual Event, the Annual Event Mission Team will continue to operate as it has in the past. There will be Co-Moderators and 14 member team. An Executive Team officer and a member of the JEDI Advisory Counceil will serve as liasons.
What happens to Regions?
- Now there are Networks! Networks are groups that gather around interests or geography to meet the particular needs of our members.
- Will there still be Connectors? Connectors will continue to meet with their current regions until each region decides if it wants to continue as a Network during 2025.
- How will the Networks connect to APCE? Each network will have a contact person that will meet twice a year with a member of the Connect Mission Team to report on what is happening in their Network. These contact persons will not serve on the Connect Mission Team.
· How can a group become a Network? Watch for an application process from the Connect Mission Team the first half of 2025.
