Annual events Ministry Team

Are you an event planner extraordinaire or a travel itinerary enthusiast? Do you LOVE attending the Annual Event? If you said “Yes!” consider sharing your talents with the annual Event Ministry Team to help make the next Annual Event amazing! 

The Purpose of the Annual Event Ministry Team is to design, steer, and coordinate the Annual Event, working alongside a designated meeting planner. Or goals are to organize an event that has the potential to connect, enrich, empower, and sustain persons serving in educational ministry, to achieve financial sustainability for each Annual Event, and to encourage diversity in every aspect of the Annual Event. 

The Key Responsibilities of this team are:  

  • To make the recommendation of Annual Event future cities to the Coordinating Council 
  • Prepare and approve all contracts related to the Annual Event including, but not limited to: hotel, stage leadership, workshop leaders, leadership for spirituality center, art, off-site events, and transportation. 
  • Develop theme, logo, and program design for the Annual Event 
  • Recruit and select all leadership including Co-Chairs of the Local Committee who are responsible for organizing a local committee and function as a sub-committee of and report to the Annual Events Ministry Team 
  • Plan, budget, and set fees for annual events in collaboration with the Treasurer 
  • Publicize and promote the Annual Event, in coordination with other Ministry Teams 
  • Develop a list of approved vendors and exhibitors including coordination and implementation of exhibitor/vendor invitations and contracts 
  • Arrange and oversee registration process for the Annual Event 

The Annual Event Ministry Team should consist of eleven members including two Annual Event Co-Chairs. Members serve in rotating classes of three years. The team meets before and after the Annual Event, has an annual site typically held in the spring at the upcoming event location, and virtual meetings regularly and as necessary. 

Interested? Click the APPLICATON button on the right, fill out the form, and someone will contact you soon!  

Check out the operational guidelines for additional details.