Membership Ministry Team

I. PURPOSE

The Membership Ministry Team shall provide oversight for APCE membership data, work with other ministry teams to develop new members and retain current members, and promote the goal of diversity within APCE.

II. MEMBERSHIP

  • The Ministry Team shall consist of six current members of APCE:
    • Three members shall be selected by the Governance Ministry Team and shall serve in three rotating classes of 1 member each for a maximum of two terms. These members should reflect diversity (e.g., race, gender, region), and when possible, representation from covenant denominations.  In addition:
    • One member shall be elected by the Connecting Ministry Team from among their team members.
    • One member shall be elected by the Advocacy Ministry Team from among their team members.
    • One member shall be elected by the Governance Ministry Team from among their team members.
    • The Moderator of the Ministry Team ordinarily shall be elected by the Ministry Team for a two year term and shall preside at all Ministry Team meetings. The Moderator may be re-elected for a one- or two-year term.
    • A Vice Moderator of the Ministry Team shall ordinarily be elected annually by the Ministry Team and shall preside in the absence of the Moderator. The Vice Moderator does not automatically succeed the Moderator upon the completion of the Moderator’s term.
    • The APCE Organizational Administrator shall serve as ex officio member.

    III. MEETINGS & QUORUMS

    • The work of the Membership Ministry Team is ongoing.
    • The Ministry Team shall meet face-to-face in conjunction with the Annual Event. Additional regularly scheduled meetings may be held by means whereby all persons participating in the meeting can hear and speak to one another.
    • A majority of the members of the Ministry Team shall constitute a quorum.
    • Minutes of all Ministry Team meetings will be maintained and placed in the appropriate designated file storage system within 30 days of each meeting. Additional recommendations, actions, and other matters the Ministry Team deems appropriate shall be reported to the Coordinating Council.
    • The Moderator is responsible for sending news and information to the Historian.

    IV. KEY RESPONSIBILITIES

    • Develop a membership philosophy that is just and equitable
    • Work closely with the Organizational Administrator to assist in the maintenance of an accurate, usable, and shareable database for APCE and its ministry teams 
    • Develop strategies to connect with new members and address membership retention
    • Articulate the benefits of APCE membership and coordinate with the Advocacy and Communications & Resources Ministry Teams to find ways to promote those benefits
    • Explore ways to increase APCE membership at all levels
    • Develop and oversee a clear policy on sharing the APCE membership database in ways that best protect the privacy of members
    • Annually review the master membership list for accuracy, and make changes as needed
    • Annually coordinate with the Treasurer to assess APCE’s membership fees and categories for possible adjustments and make recommendations for changes to Administrative Ministry Team
    • Report to the Coordinating Council at its fall meeting about the status of membership in APCE.